Concept of office

Function of an office

An office has performed a variety of function. The main function of an office is to handle the information and supply them to required persons and organizations. They can be preciously categorized into two categories such as basic function and management function

a)    Basic function

The basic function of an office is known as routing function or day-to-day function. They are related to receiving, recording, arranging, analyzing and supplying the information. Some of them are as follows:

a.    Receiving and collecting the information

b.    Recording the information

c.    Professing the information

d.    Arranging the information

e.    Supplying the information

f.     Retention of the information

b)    Management function

The management function are also known as administrative function. They are auxiliary function I the basic function of a office. For smooth operating of an office, administrative function must be performing integrally to the basic function. Some important administrative functions are follows

a.    Managerial function

b.    Safeguarding function

c.    Human relating /resources function

d.    Public relation function

e.    System and procedure function

f.     Purchase function

Important of office

i)              Informational center

ii)             Communication center

iii)            Memory center

iv)           Coordinating center

v)            Center for formulation plans and policies

vi)           Front of existence

vii)          An office encourages

viii)         Rendering services